Finance Department

The Nation's Finance Department has a total staff of 14. The department contains the following subdivisions:

1. Tribal Finance, (monitors cash, investments and budgets);
2. Cash, (tracks and deposits receipts into the banks, record into the general ledger system);
3. Accounting, (verifies transactions and records them in the general ledger system, reconcile account line items);
4. Grants, (monitors and files reports to the appropriate agencies for federal and state contracts and grants);
5. Per Capita,prepare annual 1099’s, prepare quarterly distribution amount, reconcile account, record transactions into general ledger system);
6. Accounts Payable, (receives invoices and purchase orders, reconcile invoices to statements, enters data into the computer and generates the checks for mailing and distribution);
7. Payroll, (processes pay for employees plus summer youth interns, tracks annual and sick leave balances, reports information for each 401K retirement plan, 125 cafeteria plans, as well as deductions for optional life, supplemental health, garnishments, child care and housing deductions and is also responsible for reporting to the Federal and State governments for withholding taxes and unemployment insurance, prepare and file Federal and State quarterly returns and annual W2’s and transmittal forms);
8. Enterprise Funds, (provide accounting and management assistance and sets up and/or monitors the activity of Tribally owned businesses);
   1. PBP Nation Station
   2. PBPN Health Clinic
9. Component units, (provides accounting and management assistance for the operation);
   1. PBP Housing Authority
   2. Limited Partnership #1 (Low Income Housing Tax Credit Program)
   3. Limited Partnership #2 (Low Income Housing Tax Credit Program)
   4. Bingo
   5. We-ta-se (American Legion Post 410)
   6. PBP Boys & Girls Club
   7. Mayetta Oil Company
   8. PBP Gaming Commission (Accounting performed by the Component Unit)
   9. Prairie Band Casino (Accounting performed by the Component Unit)
10. Cost Accounting, (monitors construction costs for projects underway and classifies completed projects to be capitalized by calculating depreciation expense to be recorded in the general ledger system);
11. Receiving, (the receiving clerk verifies orders delivered and distributes supplies to the various departments, researches bids for supplies and orders supplies for stockroom inventory);
12. Income Control, (performs reconciliations for the Bingo operation verifying that all transactions have been accounted for, prepare year-end documents for transmittal to the Federal and State governments);
13. Reporting, (compile financial data for the Treasurer’s Report given at the quarterly General Council meetings,  prepare monthly reports and annual reports)
14. Property and Liability Insurance, (responsible for adding, deleting and filing claims on Tribal assets and properties, documents and tags items over $100 in a database for tracking inventory and insurance purposes, perform MVR’s for potential employment and regular employees);
15. Budgeting, (track budget to actual expenses, monitor, prepare and assist departments with budget processes and modifications).

The primary goal of the Finance Department is to facilitate the Office of Treasurer by providing quality financial information for the departments and funding agencies in a timely manner, provide an unqualified independent financial audit by working toward eliminating any exceptions that have been mentioned in past audits and also preparing financial reports and information for General Council. For more information call (785) 966-4039.