Welcome to the home of Prairie Band Potawatomi Nation

Employment

Prairie Band Potawatomi Nation is committed to its employees and their families by offering a competitive benefits package including: health, dental, vision, life, Accidental Death & Dismemberment (AD&D), voluntary life, voluntary AD&D, short term disability and long term disability coverages, flexible spending accounts, 15 paid holidays, birthday leave, paid vacation, sick leave, and 401k.

PBPN General application for employment, download form here.

Click here for Motor Vehicle Release form.

 


  Child Support Specialist/Investigator
 

PRAIRIE BAND POTAWATOMI NATION

 

Job Posting

Position:

Child Support Specialist/Investigator

Department:

Child Support Services

Reports to:

Child Support Services Manager

Grade Level:

11

Date:

2/26/15-3/11/15

Non-Exempt

 

 

General Summary Description:

This position involves the management of assigned child support cases within the Tribal Child Support program, with responsibility for activities associated with the establishment, enforcement, and/or modification of child support orders and obligations.  Enforce Child Support Obligations for cases assigned to STEPP, investigates/locates non-custodial parents.  Serves court documents; maintains a close working relationship with various law enforcement agencies.

 

Duties/Responsibilities:

1.      Interview custodial parents, non-custodial parents, family members to obtain statements and gather information for establishing paternity, locating absent parents and determining paternity.

2.      Explains the requirements and process of calculating support payments to the non-custodial parent and custodial parents.

3.      Attempts to secure payments and persuade responsible parties to make payments without recourse to legal action.

4.      Recommends cases to child support attorney for legal enforcement remedies and testifies in court if necessary.

5.      Accesses computerized databases and maintain computerized and physical files.

6.      Responds to inquiries from the general public.

7.      Provides case status information and interprets child support statues, regulations and procedures to the custodial parent and non-custodial parent.

8.      May assist in the investigation of cases for the purpose of locating a client.

9.      May perform program mandated functions, including but not limited to: customer and community outreach, quality assurance and program improvement, training and any other functions as requested by the Director.

10.  Prepares Record of Payments.

11.  Calculates child support according to the approved guidelines.

12.  Comprehend, apply and explain Federal and tribal child support laws and regulations.

13.  Comprehend and explain program child support procedures.

14.  Communicate with hostile and/or uncooperative individuals.

15.  Independently analyze situations and factual information and task effective action.

16.  Service of court documents to parties involved in child support actions.

17.  Monitors non-custodial parents as assigned by the courts to the STEPP Program.

18.  Sets appointments for STEPP clients to contact coordinator on a weekly basis.

19.  Performs other job related duties as required and assigned

 

Minimum Qualifications:

Education and Training

Minimum: Associates Degree*

Preferred:  Bachelors Degree*

Field of Study: Paralegal, Legal Studies, Business or Public Administration, Investigation or law enforcement

*Years of experience may be substituted for education.

 

Experience

Minimum:  One to Two years

Preferred:   Two to Five years

 

Additional Requirements:

 

Licenses:

·         Must have a valid Kansas driver’s license and be insurable with the Nation’s insurance

Special Requirements:

·         Knowledge of Tribal, CFR, State and Federal laws applicable to the Child Support enforcement program.

·         Knowledge of the legal criteria for establishing paternity as well as the paternity testing procedures.

·         Knowledge of legal terminology as it relates to child support.

·         Knowledge of proper grammar, spelling, and effective skills and assertive interviewing techniques.

·         Research and extract factual information.

·         Communicate with and explain technical information to individuals from a wide variety of educational and cultural backgrounds.

·         Knowledge of the regulations on confidentiality.

·         Must have a high level of sensitivity to young children, families, and community.

·         Must successfully pass a Kansas Bureau of Investigate background check.

·         Professional work ethics, manner and appearance.

·         Ability to communicate orally and in writing.

·         Works cooperatively within office, Tribe and other agencies as needed.

·         Must be punctual and dependable in regular attendance.

·         Typing skills.

·         Telephone skills.

·         Ability to operate general office equipment.

·         Computer literate.

·         Analytical Requirements:  Duties are of a complex nature, requiring judgment, for which there are no precedents.

·         Decisions and Judgment: Responsible for all records created and maintained by  Child Support Services. These records are confidential in nature but MUST be released under certain circumstances. This person is required to be able to interpret and apply various acts, laws and policies pertaining to the dissemination of records.

·         Initiative:  Complicated work with few precedents, performed independently, virtually without supervision.

Working Conditions:   

Supervision Exercised:  n/a

·         Supervision Received:  Light supervision

·         Access to and/or use of confidential records.

·         Travel required 25% of the time. Travel time could increase with case load.

Safety Hazards:

·         High volume workload with pressure situations.

·         Possible hostile people on the phone or in person.

 

Physical Demands:

 

Requirements

Comments

Standing

5%

 

Walking

5%

 

Sitting

80%

 

Speaking

80%

 

Hearing

100%

 

Vision Acuity

100%

 

Typing

80%

 

Other

%

 

 

           

Frequency

Weight/Force

 

Never

Often up
 to 50%

Frequent up to 80%

Constant

> 80%

Up to 20 lbs

21-50 lbs

> 50 lbs

Lifting

 

X

 

 

X

 

 

Carrying

 

X

 

 

X

 

 

Pushing

 

X

 

 

X

 

 

Pulling

 

X

 

 

X

 

 

 

DRUG-FREE WORKPLACE POLICY:  Individual selected shall agree and abide by the PBP Drug-Free Workplace Policy and consent to a drug screening PRIOR to employment.

PRIVACY ACT:  This position must comply with all requirements and provisions of Subpart D of CFR, which implements the Privacy Act (5), USC 552a, (i)(l).

INDIAN PREFERENCE EXERCISED.

Note:  This job description should not be construed to imply that these requirements are the exclusive standards of the position.  Incumbents will follow any other instructions, and perform any other related duties, as may be required.  The Prairie Band Potawatomi Nation reserves the right to revise this job description at any time.  The job description is not to be construed as a contract for employment.

 

Submit application and resume:

Prairie Band Potawatomi Nation

Human Resources

16281 Q RoadMayetta, KS 66509 Fax (785) 966-3062

Call toll free 1-866-694-3937 for more information.

Go to our website www.pbpindiantribe.com for information on application

  Director of Finance
 

PRAIRIE BAND POTAWATOMI NATION

 

Job Posting

Position:

Director of Finance

Department:

Finance

Reports to:

Tribal Council Treasurer

Grade Level:

4

Date:

Open until filled

Exempt

 

 

General Summary Description:

Directs the financial affairs of the organization and prepares financial analysis of operations, including interim and final financial statements with supporting schedules, for the guidance of the General Manager of Tribal Operations and Tribal Council as well as reporting of the Tribe’s overall financial performance. The /Director of Finance is responsible for the nation’s financial plans and policies, accounting practices and guiding principles to conduct relationship with lending institutions; the financial community; and the maintenance of fiscal records and the preparation of financial reports. The position is responsible for the supervision over general accounting, property accounting, cost accounting, construction accounting and budgetary controls. Manages and directs all aspects of the Finance Department including the staff and necessary functions of the following: accounting, payroll, per capita distributions, accounts payable, liability insurance, cash management, investment management, grant and contract financial reporting, and clerical. This position will work directly and cooperatively with the Tribal Treasurer to ensure that the Constitutional obligations and responsibilities of the Tribal Treasurer are complied with and met in full.

 

Duties/Responsibilities:

1.      Develops, analyzes and interprets statistical and accounting information in order to appraise operating results, performance against budget, and other matters bearing on the fiscal soundness and operating effectiveness of Tribal Government.

2.      Supervises and evaluates the performance of direct report personnel, including annual reviews and disciplinary actions. Recommend training requirements. Keeps staff at the highest level of skill necessary to meet the Tribe’s needs and objectives.

3.      Ensures the maintenance of the Tribe’s system of accounts and keeps books and records on all government transactions and assets.

4.      Works cooperatively with the General Manager of Tribal Operations to direct the preparation of the budget and financial forecasts. Institutes and maintains other planning and control procedures (including the cost accounting system) and analyzes and reports variances.

5.      Is responsible for tax planning and compliance with all applicable federal, state, payroll, and taxes.

6.      Prepares and develops all necessary internal and external reports. Revises and updates reports to be more useful and efficient.

7.      Ensures depreciation rates to apply to capitalized items and advises management of desirable operational adjustments due to tax revisions.

8.      Evaluates and recommends insurance coverage for protection against property losses and potential liabilities.

9.      Works with programs to ensure grant compliance requirements and reporting responsibilities are met.

10.   Has responsibility for providing the Tribal Government with the necessary information to make decisions affecting long-range plans.

11.   Responsible for directing Internal and External audits working cooperatively with the General Manager’s Office to identify areas suggested for review.

12.   Ensures that the annual external audit reports, Management’s Discussion and Analysis to the report for primary government and entity-wide government audits are completed.

13.   Provides general direction to the finance staff in the development and maintenance of adequate accounting and financial controls to meet prevailing Federal standards and requirements and to generally accepted accounting procedures.

14.   Coordinates with the General Manager of Tribal Operations and program heads to develop and monitor annual budgets for Tribal programs including grants and contracts, budget modifications and the approval of all budgets and modifications for Tribal Operations.

15.   Reviews, Develops and updates procedures to ensure accountability within Finance.

16.   Prepares and submits quarterly and annual program reports.

17.   Attends all weekly and monthly director / management meetings.

18.   Assigns and reviews work for direct reports, providing ongoing day to day supervision.

19.   Responsible for providing Instruction and training, and objectives for all direct reports.

20.   Establishes and maintains current work schedules

21.   Recommends hiring, training and development for the supervision of all  direct reports to meet the needs of the Finance department.

22.   Performs other duties as assigned.

 

Minimum Qualifications:

Education

Minimum: Bachelor’s Degree

Preferred:  Master’s Degree

Field of Study: Accounting/Finance

 

Training and Experience

Minimum:  With Bachelor’s Degree-at least 8 years of management experience and 5 years of finance/accounting experience.

With Master’s Degree-at least 5 years of management experience and 3 years of finance/accounting experience.

 

**The Nation reserves the right to train candidates who demonstrate the ability to learn and adapt quickly.

                                     

Preferred:  Master’s degree with 8 years of management experience and 5 years of finance/accounting experience with CPA or CPFO; government experience preferred.

 

Additional Requirements:

 

Special Requirements:


·       Knowledge of fund accounting as it applies to tribal government.

·       Knowledge of Tribal ordinances, Tribal Tax Commission, when federal and state taxes apply to Tribe as well as individuals, Government Accounting Standards Board statements, applicable financial Accounting Standards board statements, application of Government Finance Officer association’s recommended practices, internal controls, Human Resource laws and management, CFR 25, maintenance of disaster recovery systems, National Indian Gaming Act and the relationship between the federal government and the Indian Tribes. Knowledge of business law and how it applies to tribal governments.

·       Ability to manage multiple projects simultaneously.

·       Organizational skills.

·        Professional work ethics, manner and appearance.

·        Ability to effectively communicate orally and in writing.

·        Typing skills.

·        Telephone skills.

·        Delegate duties to appropriate staff members.

·        Instructs or trains.

·        Ability to operate general office equipment.

·        Works cooperatively within office, Tribal and other agencies as needed.

·        Must be punctual and dependable in regular attendance.

·        Keyboarding skills.

·        10-key calculator.

·        Confidentiality is a must.

Special Requirements:

·        In-depth understanding of retail, agriculture, construction and Native American culture.

·        Computer literate-Accounting software and Office Suite.

·        Analytical Requirements:  Assignments frequently involve decisions based on a wide knowledge of many factors where application of advanced or technical concepts is predominately required. Assignments require almost continual analysis of figures, data trends and results of all kinds, which directly affect company policy.

·        Decisions and Judgment: Maintaining a balance between regulatory contractual compliance and political influence. Policy and procedure implementation. 

·        Initiative:  Procedures are established, but conditions change; initiative must be exercised to overcome minor obstacles. Complicated work with few precedents, perform independently, virtually without supervision.

Working Conditions:    

Supervision Exercised:  Has Direct reports, and indirect reports..

·        Supervision Received:  Organizes own work with very little supervision.

·        Access to and/or use of confidential records.

 

·        Minimal travel required

Physical Demands:

Requirements

Comments

Standing

5%

 

Walking

15%

 

Sitting

99%

75% at desk

Speaking

50%

At meeting and on phone

Hearing

50%

Listening to needs and concerns of staff members and others.

Vision Acuity

90%

90% computer/Documents

Typing

80%

Computer

Other

%

 

 

 

Frequency

Weight/Force

 

Never

Often up
 to 50%

Frequent up to 80%

Constant

> 80%

Up to 20 lbs

21-50 lbs

> 50 lbs

Lifting

 

X

 

 

 

X

 

Carrying

 

X

 

 

 

X

 

Pushing

 

X

 

 

 

X

 

Pulling

 

X

 

 

 

X

 

 

DRUG-FREE WORKPLACE POLICY:  Individual selected shall agree and abide by the PBP Drug-Free Workplace Policy and consent to a drug screening PRIOR to employment. 

PRIVACY ACT:  This position must comply with all requirements and provisions of Subpart D of CFR, which implements the Privacy Act (5), USC 552a, (i)(l). 

INDIAN PREFERENCE EXERCISED. 

Note:  This job description should not be construed to imply that these requirements are the exclusive standards of the position.  Incumbents will follow any other instructions, and perform any other related duties, as may be required.  The Prairie Band Potawatomi Nation reserves the right to revise this job description at any time.  The job description is not to be construed as a contract for employment. 


Submit application and resume:

Prairie Band Potawatomi Nation

Human Resources

16281 Q RoadMayetta, KS 66509 Fax (785) 966-3062

Call toll free 1-866-694-3937 for more information.

Go to our website www.pbpindiantribe.com for information on application 

  Financial Performance Analyst
 

PRAIRIE BAND POTAWATOMI NATION

 

Job Posting

Position:

Financial Performance Analyst

Department:

Finance

Reports to:

Director of Finance/Controller

Grade Level:

9

Date:

Open Until Filled

Exempt

 

 

General Summary Description:

Verifies all Tribal department budgets for coding accuracy and determines if the requisition was included in the approved budget. Prepares department budgets for Tribal Council approval.  Prepares analysis of budgets and reports.  Analyze budgets for forecasting projections and financial cash flow.

 

Duties/Responsibilities:

1.      Verifies requisitions and purchase orders for departments, contacts departments for clarification on coding, backup documentation and justification and make changes as appropriate.

2.      Prepares and modifies budgets.

3.      Creates spreadsheets to track original budgets and modifications.

4.      Analyze budgets for year over year comparison and create spreadsheets/charts for analysis review

5.      Prepare budget reports for forecasting projections

6.      Prepare budget reports for monthly/quarterly/annual financial reporting

7.      Distribute budget to actual reports to departments as needed and requested

8.      Reconcile budgets to actual and prepare modifications

9.      Review general ledger reports with departments and assist departments with budget modifications as needed

10.   Review budget to actual reports with departments and assist as needed

11.   Prepare and distribute annual budget worksheets and templates to departments

12.   Prepare annual budgets for budget committee review and tribal council final approval

13.   Prepare annual budget log documents for review and submittal for approval

14.   Provide assistance in other areas as backup for payroll processes including maintenance updates, garnishments, purchase orders, monthly/quarterly/annual reports and accounting processes including financial reports, journal entries, spreadsheet preparation, reconciliations and other areas of accounting and finance

15.   Reviews, revises and prepares changes to budget processes including policies and procedures.

16.   Prepares training materials for departments on budget processes and purchase order processes

17.   Coordinate trainings with departments on processes and train with materials and power-point presentation

18.   Files paperwork associated with all budget processes.

19.   Works with departments on budgets including meetings, trainings, documentation, spreadsheet preparation, forecasting preparation and cuff accounting spreadsheets.

20.   All other duties as assigned.

 

Qualifications:

Education and Training

Minimum:  BA from a School of Business

Preferred:  BA in Accounting or Finance

Field of Study:  Accounting and Finance

 

Experience

Minimum:  Two to Three years of budget analysis and/or accounting*

Preferred:  Three to Five years of budget analysis and accounting

*College courses in related field of study can be counted towards minimum years of experience

 

Additional Requirements:

 

Licenses:

·        Must have a valid Kansas driver’s license and be insurable with the Nation’s insurance.

Special Requirements:

·        Keyboard skills.

·        Telephone skills.

·        10-key calculator.

·        Ability to operate general office equipment.

·        Computer literate.

·        Professional work ethics, manner and appearance.

·        Ability to communicate orally and in writing.

·        Works cooperatively within office, Tribe and other agencies as needed.

·        Must be punctual and dependable in regular attendance.

·        Analytical Requirements: Problems require analysis based on precedent.

·        Decisions and Judgment:  Reviews and prepares budgets in a timely manner. Verify if expenses are allowable.

·        Initiative:  Procedures are established, but conditions change; initiative must be exercised to overcome minor obstacles.

Working Conditions:    

·        Supervision Exercised:  None.

·        Supervision Received:  Light supervision.

·        Minimal travel required.

·        Access to and/or use of confidential records.

Safety Hazards:

·        Minimal.

 

Physical Demands:

 

 

Requirements

Comments

 

Standing

15%

 

 

Walking

35%

To departments.

 

Sitting

80%

At the computer.

 

Speaking

100%

To departments.

 

Hearing

100%

 

 

Vision Acuity

100%

 

 

Typing

50%

 

 

Other

0%

 

 

Frequency

Weight/Force

 

 

Never

Often up
 to 50%

Frequent up to 80%

Constant

> 80%

Up to 20 lbs

21-50 lbs

> 50 lbs

 

Lifting

 

X

 

 

X

 

 

 

Carrying

 

X

 

 

X

 

 

 

Pushing

 

X

 

 

X

 

 

 

Pulling

 

X

 

 

X

 

 

 

 

DRUG-FREE WORKPLACE POLICY:  Individual selected shall agree and abide by the PBP Drug-Free Workplace Policy and consent to a drug screening PRIOR to employment.

PRIVACY ACT:  This position must comply with all requirements and provisions of Subpart D of CFR, which implements the Privacy Act (5), USC 552a, (i)(l).

INDIAN PREFERENCE EXERCISED.

Note:  This job description should not be construed to imply that these requirements are the exclusive standards of the position.  Incumbents will follow any other instructions, and perform any other related duties, as may be required.  The Prairie Band Potawatomi Nation reserves the right to revise this job description at any time.  The job description is not to be construed as a contract for employment.

 

Submit application and resume:

Prairie Band Potawatomi Nation

Human Resources

16281 Q RoadMayetta, KS 66509 Fax (785) 966-3062

Call toll free 1-866-694-3937 for more information.

Go to our website www.pbpindiantribe.com for information on application

  Preschool Teacher
 

PRAIRIE BAND POTAWATOMI NATION

 

Job Posting

Position:

Preschool Teacher

Department:

Child Care

Reports to:

Education Manager

Grade Level:

12

Date:

3/2/15-3/16/15

Non-exempt

 

 

General Summary Description:

This position assists with planning and conducting activities/programs for children in the Preschool classroom. Cares for and educates children from three to five years old including self-help skills, cognitive, social, emotional and physical development. Individual child and family goals will be developed, implemented and reviewed in partnership with parents on an ongoing and regular basis. A team approach between families and the Child Care Aide will support and assist each child’s family to develop linkages and relationships within the community for any services needed. In addition, this position works with and supports the Early Childhood Special Education Program to provide collaborative services in the least restrictive environment.

 

Duties/Responsibilities:

1.      Plans and conducts daily experiences for children based on the objectives of the Prairie Band Potawatomi Head Start/Child Care Center.

2.      Plans and maintains a physical environment that is conducive to meeting the objectives of the program.

3.      Plans and participates in activities that are designed to include parents in the education of their children.

4.      Participates in training activities that can bring about increased professional competence.

5.      Attends and participates in all staff meetings as required.

6.      Performs other responsibilities as assigned by the program manager/director.

7.      Performs filing for efficient record keeping.

8.      Assists children in daily class work and play.

9.      Redirects children’s behavior

10.  Types newsletter and parental updates.

11.  Submits orders for supplies and materials to the Administrative Assistant.

12.  Aids in communication between parents, families and staff.

13.  Documents and maintains records of attendance, IPP’s, parent teacher conference, observations, lesson plans, and pertinent program information essential for the child’s growth and development.

14.  Provides for parental input into educational activities to enhance the parent’s role as the primary influence in the child’s education and development.

15.  Provides a safe and healthy learning environment.

16.  Assists and supports the ECSE teacher in providing collaborative services in the least restrictive environment.

17.  Performs necessary health and safety duties acquired from CPR and first aid classes.

18.  Complies with all confidentiality regulations as required.

19.  Complies with Prairie Band Potawatomi Tribal Regulations, Codes and Tribal Licensing.

20.  Complies with all Civil Rights Laws.

21.  Attends all training and workshops scheduled to enhance job related skills.

22.  Assists in training new staff members.

23.  Learns and teaches the Potawatomi language.

24.  All other duties as assigned.

 

Minimum Qualifications:

Education and Training

Minimum:  Associates degree or willing to acquire within two years.

Preferred:  Bachelor degree.

Field of Study: Early childhood development.

Additional training would be beneficial in: Current CPR/first aid certification, early childhood behaviors, early childhood diseases and children’s medication.

 

Experience

Minimum: Less than one year.

Preferred: One to three (1-3) years experience working with young children in a group setting.

 

Additional Requirements:

 

Licenses:

·         Child Development Associate (CDA) or must obtain within one year of hire.

·         Cardio Pulmonary Resuscitation (CPR).

·         First aid training certificate.

Special Requirements:

·         Ability to supervise Volunteers as well as 10 children in a group. 

·         Sensitivity to young children, families and community on and near the Prairie Band Potawatomi Reservation. 

·         Organizational skills. 

·         Required to attend on-going college courses and workshops to improve skills.

·