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Employment

Prairie Band Potawatomi Nation is committed to its employees and their families by offering a competitive benefits package including: health, dental, vision, life, Accidental Death & Dismemberment (AD&D), voluntary life, voluntary AD&D, short term disability and long term disability coverages, flexible spending accounts, 15 paid holidays, birthday leave, paid vacation, sick leave, and 401k.

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  Director of Finance
 

PRAIRIE BAND POTAWATOMI NATION

 

Job Posting

Position:

Director of Finance

Department:

Finance

Reports to:

Tribal Council Treasurer

Grade Level:

4

Date:

10/17/14 – 10/31/14

Exempt

 

 

General Summary Description:

Directs the financial affairs of the organization and prepares financial analysis of operations, including interim and final financial statements with supporting schedules, for the guidance of the General Manager of Tribal Operations and Tribal Council as well as reporting of the Tribe’s overall financial performance. The /Director of Finance is responsible for the nation’s financial plans and policies, accounting practices and guiding principles to conduct relationship with lending institutions; the financial community; and the maintenance of fiscal records and the preparation of financial reports. The position is responsible for the supervision over general accounting, property accounting, cost accounting, construction accounting and budgetary controls. Manages and directs all aspects of the Finance Department including the staff and necessary functions of the following: accounting, payroll, per capita distributions, accounts payable, liability insurance, cash management, investment management, grant and contract financial reporting, and clerical. This position will work directly and cooperatively with the Tribal Treasurer to ensure that the Constitutional obligations and responsibilities of the Tribal Treasurer are complied with and met in full.

 

Duties/Responsibilities:

1.      Develops, analyzes and interprets statistical and accounting information in order to appraise operating results, performance against budget, and other matters bearing on the fiscal soundness and operating effectiveness of Tribal Government.

2.      Supervises and evaluates the performance of direct report personnel, including annual reviews and disciplinary actions. Recommend training requirements. Keeps staff at the highest level of skill necessary to meet the Tribe’s needs and objectives.

3.      Ensures the maintenance of the Tribe’s system of accounts and keeps books and records on all government transactions and assets.

4.      Works cooperatively with the General Manager of Tribal Operations to direct the preparation of the budget and financial forecasts. Institutes and maintains other planning and control procedures (including the cost accounting system) and analyzes and reports variances.

5.      Is responsible for tax planning and compliance with all applicable federal, state, payroll, and taxes.

6.      Prepares and develops all necessary internal and external reports. Revises and updates reports to be more useful and efficient.

7.      Ensures depreciation rates to apply to capitalized items and advises management of desirable operational adjustments due to tax revisions.

8.      Evaluates and recommends insurance coverage for protection against property losses and potential liabilities.

9.      Works with programs to ensure grant compliance requirements and reporting responsibilities are met.

10.   Has responsibility for providing the Tribal Government with the necessary information to make decisions affecting long-range plans.

11.   Responsible for directing Internal and External audits working cooperatively with the General Manager’s Office to identify areas suggested for review.

12.   Ensures that the annual external audit reports, Management’s Discussion and Analysis to the report for primary government and entity-wide government audits are completed.

13.   Provides general direction to the finance staff in the development and maintenance of adequate accounting and financial controls to meet prevailing Federal standards and requirements and to generally accepted accounting procedures.

14.   Coordinates with the General Manager of Tribal Operations and program heads to develop and monitor annual budgets for Tribal programs including grants and contracts, budget modifications and the approval of all budgets and modifications for Tribal Operations.

15.   Reviews, Develops and updates procedures to ensure accountability within Finance.

16.   Prepares and submits quarterly and annual program reports.

17.   Attends all weekly and monthly director / management meetings.

18.   Assigns and reviews work for direct reports, providing ongoing day to day supervision.

19.   Responsible for providing Instruction and training, and objectives for all direct reports.

20.   Establishes and maintains current work schedules

21.   Recommends hiring, training and development for the supervision of all  direct reports to meet the needs of the Finance department.

22.   Performs other duties as assigned.

 

Minimum Qualifications:

Education

Minimum: Bachelor’s Degree

Preferred:  Master’s Degree

Field of Study: Accounting/Finance

 

Training and Experience

Minimum:  With Bachelor’s Degree-at least 8 years of management experience and 5 years of   finance/

                                     accounting experience.

With Master’s Degree-at least 5 years of management experience and 3 years of finance/     accounting experience.

 

**The Nation reserves the right to train candidates who demonstrate the ability to learn and adapt quickly.

                                     

Preferred:  Master’s degree with 8 years of management experience and 5 years of finance/accounting

                                    experience with CPA or CPFO; government experience preferred.

 

Additional Requirements:

 

Special Requirements:

 

·       Knowledge of fund accounting as it applies to tribal government.

·       Knowledge of Tribal ordinances, Tribal Tax Commission, when federal and state taxes apply to Tribe as well as individuals, Government Accounting Standards Board statements, applicable financial Accounting Standards board statements, application of Government Finance Officer association’s recommended practices, internal controls, Human Resource laws and management, CFR 25, maintenance of disaster recovery systems, National Indian Gaming Act and the relationship between the federal government and the Indian Tribes. Knowledge of business law and how it applies to tribal governments.

·       Ability to manage multiple projects simultaneously.

·       Organizational skills.

·        Professional work ethics, manner and appearance.

·        Ability to effectively communicate orally and in writing.

·        Typing skills.

·        Telephone skills.

·        Delegate duties to appropriate staff members.

·        Instructs or trains.

·        Ability to operate general office equipment.

·        Works cooperatively within office, Tribal and other agencies as needed.

·        Must be punctual and dependable in regular attendance.

·        Keyboarding skills.

·        10-key calculator.

·        Confidentiality is a must.

Special Requirements:

·        In-depth understanding of retail, agriculture, construction and Native American culture.

·        Computer literate-Accounting software and Office Suite.

·        Analytical Requirements:  Assignments frequently involve decisions based on a wide knowledge of many factors where application of advanced or technical concepts is predominately required. Assignments require almost continual analysis of figures, data trends and results of all kinds, which directly affect company policy.

·        Decisions and Judgment: Maintaining a balance between regulatory contractual compliance and political influence. Policy and procedure implementation. 

·        Initiative:  Procedures are established, but conditions change; initiative must be exercised to overcome minor obstacles. Complicated work with few precedents, perform independently, virtually without supervision.

Working Conditions:    

Supervision Exercised:  Has Direct reports, and indirect reports..

·        Supervision Received:  Organizes own work with very little supervision.

·        Access to and/or use of confidential records.

 

·        Minimal travel required

Physical Demands:

Requirements

Comments

Standing

5%

 

Walking

15%

 

Sitting

99%

75% at desk

Speaking

50%

At meeting and on phone

Hearing

50%

Listening to needs and concerns of staff members and others.

Vision Acuity

90%

90% computer/Documents

Typing

80%

Computer

Other

%

 

 

 

Frequency

Weight/Force

 

Never

Often up
 to 50%

Frequent up to 80%

Constant

> 80%

Up to 20 lbs

21-50 lbs

> 50 lbs

Lifting

 

X

 

 

 

X

 

Carrying

 

X

 

 

 

X

 

Pushing

 

X

 

 

 

X

 

Pulling

 

X

 

 

 

X

 

 

DRUG-FREE WORKPLACE POLICY:  Individual selected shall agree and abide by the PBP Drug-Free Workplace Policy and consent to a drug screening PRIOR to employment.

 

PRIVACY ACT:  This position must comply with all requirements and provisions of Subpart D of CFR, which implements the Privacy Act (5), USC 552a, (i)(l).

 

INDIAN PREFERENCE EXERCISED.

 

Note:  This job description should not be construed to imply that these requirements are the exclusive standards of the position.  Incumbents will follow any other instructions, and perform any other related duties, as may be required.  The Prairie Band Potawatomi Nation reserves the right to revise this job description at any time.  The job description is not to be construed as a contract for employment.

 

 

Submit application and resume:

Prairie Band Potawatomi Nation

Human Resources

16281 Q RoadMayetta, KS 66509 Fax (785) 966-3062

Call toll free 1-866-694-3937 for more information.

Go to our website www.pbpindiantribe.com for information on application

  Tax Commissioner
 

Applications are now being accepted for a Tax Commissioner Board Position

 

Role of Tax Commissioner:  Creates, implements, administers, and enforces tribal tax laws.  The tax commissioner will assess, estimate, file liens, collect, and issue receipts for such taxes as are imposed by law and to bring actions on behalf of the Nation in the Tribal Court for the collection of tribal taxes, penalties and interest, and the enforcement of the tribal tax laws.   In addition,  the tax commissioner shall prescribe, promulgate, and enforce written rules and regulations to provide for its internal operational procedures; and shall have the authority to interpret or apply any tribal tax laws as may be necessary to ascertain or compute the tax owing by any taxpayer, or for the filing of any reports or returns required by any tribal tax laws, or as shall be reasonably necessary for the efficient performance of its duties, or as may be required or permitted by law.

 

 

Qualified applicants must have the following:

 

·        3-5 years experience and/or training in state, income, business and sales taxation.

·        Experience in Tribal taxation preferred.

·        Ability to pass background check and pre-employment drug screening.

·        Open and public reputation for integrity and honesty.

·        Has worked in the role of CPA, Tax Preparer or equivalent

 

Duties (not a complete list):

 

·        Attend all Tribal Tax Commission and other meetings as required. Be prepared and informed, conducting due diligence as necessary, in all matters that are within the Tribal Tax Commission’s oversight function;

·        Creates, implements, administers, and enforces tribal tax laws;

·        Be available to meet periodically on short notice as required.

 

Qualified applicants should submit a Resume, Letter of Interest and two (2) Letters of Professional Reference to the Prairie Band Potawatomi Nation Human Resource Department, 16281 Q Road, Mayetta, KS 66509 or fax to: 785-966-3062.